What Can a Virtual Assistant Do? 20 Must-Know Tasks to Delegate Today

Imagine reclaiming 16 hours a week to grow your business instead of wrestling with endless to-do lists. That’s the power of a virtual assistant (VA). This article reveals 20 practical tasks you can delegate to a virtual assistant today — saving time, cutting stress, and boosting productivity in 2025. With expert insights and real-world examples, you’ll learn how VAs transform workflows — and how to start delegating now.

Why Delegate to a Virtual Assistant?

Virtual assistants aren’t just helpers — they’re productivity game-changers. Virtual assistant services are surging, with Time Etc reporting that executives gain 16 hours weekly by delegating, freeing them for strategic priorities. The VA market, projected to reach $25.6 billion by 2025 (Business Wire), reflects their value: affordable, flexible support for entrepreneurs, small businesses, and remote teams. Whether you’re buried in emails or scaling operations, a virtual assistant delivers results.

20 Tasks a Virtual Assistant Can Do Today

Wondering, "What can a virtual assistant do?" Here are 20 tasks to delegate today for instant impact:

  1. Email Management - Filters spam and drafts replies, saving 2-3 hours weekly (Time Etc).
  2. Calendar Scheduling - Books meetings across time zones, cutting 25 minutes per session (Prialto).
  3. Social Media Posting - Schedules content and engages followers — X users note doubled launch engagement.
  4. Data Entry - Updates CRMs with precision (MyOutDesk doubled a firm’s lead gen).
  5. Bookkeeping - Tracks expenses and invoices, saving 20 hours monthly (Prialto).
  6. Customer Support - Manages basic inquiries (Prialto scaled CABN’s operations).
  7. Research - Gathers market or competitor insights (Wing Assistant).
  8. Content Publishing - Uploads and formats blogs — a Chris Ducker favorite.
  9. Travel Planning - Secures flights and hotels (Time Etc).
  10. Cold Calling - Qualifies leads (MyOutDesk boosted sales pipelines).
  11. File Organization - Sorts digital files in Google Drive (Wing Assistant).
  12. Event Coordination - Plans webinars and tracks RSVPs (BELAY Solutions).
  13. Transcription - Converts audio to text (Hubstaff).
  14. Gift Shopping - Orders client gifts (Wing Assistant).
  15. SEO Keyword Research - Finds ranking terms (Practice.do).
  16. Invoice Creation - Drafts and sends invoices (Prialto).
  17. CRM Management - Cleans data and tracks leads (MyOutDesk).
  18. Proofreading - Polishes emails and reports (Hubstaff).
  19. AI Tool Management - Oversees AI schedulers — a 2025 trend (MyOutDesk).
  20. Personal Errands - Handles groceries or bills (Wing Assistant).

These virtual assistant tasks span admin to strategy, making delegation a breeze.

How Virtual Assistants Supercharge Productivity in 2025

In 2025, virtual assistants are productivity partners, not just task-doers. Prialto’s case study shows Woodruff Sawyer gained 1,000 hours monthly by delegating scheduling and invoicing. VAs also embrace hybrid human-AI workflows — managing AI tools while you focus on big goals. Their flexibility, adjusting hours to your needs (BELAY Solutions), suits scaling businesses perfectly. Delegating today keeps you ahead.

How to Delegate to a Virtual Assistant Today

Ready to offload tasks? Here’s how to start delegating to a virtual assistant:

  • Spot Time-Drains: Target repetitive tasks like email or scheduling.
  • Pick a VA: Try platforms like Upwork, BELAY, or Wing Assistant.
  • Set Clear Goals: Share templates or instructions (Virtual Latinos).
  • Start Small: Delegate 1-2 tasks, then scale up.

These steps make delegation simple and effective.

FAQs: What Can a Virtual Assistant Do?

Got questions? Here’s what readers often ask:

  • How much time can a VA save? Up to 16 hours weekly (Time Etc).
  • Are VAs affordable? Rates range from $5-$30/hour (Wing Assistant).
  • What if I’m unsure what to delegate? Begin with repetitive tasks (Chris Ducker).

These answers clarify doubts and spark action.

Conclusion

From email management to AI tool oversight, these 20 tasks show how virtual assistants save time and boost productivity. Whether you’re a solopreneur or scaling a team, delegating to a VA transforms your workflow. In 2025, it’s about working smarter — not harder — with a VA by your side.

Take Action: Pick one task — like scheduling or social media — and hire a virtual assistant today. Share your favorite task below or tell us how a VA has helped you. Let’s make 2025 your most productive year yet!